Cheshire West & Chester Council
Transformation of the Cheshire West & Chester Streetscene Service
Briefly describe the initiative/ project/service; please include your aims and objectives
In 2015, there was a change in political control in Cheshire West and Chester. Between October 2015 and January 2016, the New Labour administration embarked on an extensive 12-week consultation with local people, with more than 1,800 people offering their views on the issues and priorities that mattered to them. This consultation included a broad range of methods and resulted in a new 2016-20 Council Plan.
To deliver our vision of a Thriving Borough, we recognised that we had to act differently as an organisation – starting with our organisational culture, values and behaviours. With this in mind, a number of workshops and focus groups were held with staff to develop six THRIVE values – Teamwork, Honesty, Respect, Innovation, VfM and Empowerment – and, broadly, our objectives were as follows:
– To ensure that Cheshire West and Chester’s ‘THRIVE’ values were embedded across the Council, changing behaviour and creating a can-do culture
– To improve staff engagement and staff performance Considerable effort had to be made to ensure that typically harder to reach groups were engaged through more innovative methods tailored to their circumstances. One such example is in relation to our Streetscene Service
What are the key achievements?
We began by working closely with our 125 Streetscene colleagues to co-produce a Streetscene Culture Plan. Given the geographical spread and variety of hours worked across the service, a range of methods were used to establish the current issues and areas for improvement from the team’s perspective – including; one-to-ones, focus groups, team meetings and conversations during the course of people’s work day. It was also important to demonstrate that we were listening right from the start – and not unnecessarily delay any positive changes that we were able to make straight away, which were well received.
In relation to Objective 1 – Embedding Thrive – 80% of Streetscene staff (iiP survey) agreed that ‘the Council empowered and involved people,’ while 76% of staff agreed that they were ‘living the organisation’s values and behaviours;’ more positive than many other areas of the Council.
Regarding Objective 2 – Improving Engagement and Performance – the Streetscene iiP feedback rate was 68%, against a council-wide 41% in 2013. The proportion of Streetscene staff rated as Exceeding in their appraisal rose from 8.3% to 26.6 inside six months – and in contrast to previous years, none of the team were deemed to Require Improvement
What are the key learning points?
Feedback throughout the transformation programme was a view that similar efforts to embed culture change historically had failed, due to operational demands taking over – and resulting in an increased level of cynicism. Key to the success outlined above was our commitment to maintaining momentum; not delaying any positive changes which could be made straight away; and embedding Thrive values and continuous improvement through the Streetscene Culture Plan as the new ‘business as usual,’ rather than a one-off event. We held monthly culture checkpoint meetings to chart progress, and developed them into a monthly culture steering group, which still occur today. In addition, we were careful to tailor our approach to different staff members, opening up clear processes for ongoing two-way communication. Central to the immediate and significant increase in ‘Exceeding’ appraisal ratings was our engagement with Streetscene management and staff to develop and appropriate, consistent and clear framework for monitoring and grading performance; all of which was successful in embedding our values and positively influencing the culture across one of our most disparate and geographical challenging council services.
HR worked with the service to develop a matrix explaining exactly what is meant in each job role to be performing well, exceeds or outstanding. This, together with an explanation of our THRIVE values, was pulled into a pocket-sized guide and distributed to all operatives at depots across the borough – giving staff the opportunity to prepare evidence ahead of their mid and end of year appraisals. In addition, Performance Management training sessions were held with all Supervisors to ensure they were undertaking the appraisals correctly and consistently. This has had a positive effect on residents across the borough, with the creation of a high performing culture resulting in improved productivity and quality of work by the Streetscene Service; and characterised not only in engagement and appraisal increases, but also by a reduction in the number of related MP queries (90 in 2016, 71 in 2017). .